Wedding planner vs Wedding coordinator

Wedding planner vs Wedding coordinator

When I was first planning my wedding back in 2019, I remember seeing the names “wedding planner” and “wedding coordinator” on various wedding websites and I wasn’t entirely sure what the difference was. So in this post, I’m breaking it down for other brides-to-be!

What is a wedding planner?

A wedding planner is someone who is responsible for organising your wedding day and they’re on hand to ensure that the day runs smoothly, as well as being a calming influence for the couple. They will work directly with the couple, and get to know them both and how they envision their day.

A wedding planner tends to offer several levels of service, from the full planning of the wedding day to just on-the-day management.

They have experience in all areas of the wedding, and so can recommend vendors for different aspects of the day. A wedding planner will also be aware of the couple’s budget, and will keep this in mind when recommending vendors.

What is a wedding coordinator?

A wedding coordinator is typically someone who is employed by the venue as part of the sales and events team. Their main responsibility is to be your point of contact with the venue, and they will oversee the details of your day in regards to the venue and catering (if catering is to be provided by the venue and not a third party company). They will know the ins and outs of the venue, including room availability, layouts and capacities.

You will typically meet with your coordinator on your first visit to the venue and they will be on hand on the day itself. However, they may not be exclusively your wedding coordinator on the day, particularly if the venue can have more than one wedding in a day! They may also not be around for the entire duration of the day, as they tend to hand over the reins to the catering team/company once the ceremony and photos are finished.

Why hire a wedding planner?

One of the main reasons is peace of mind on your wedding day. If you’re worried about your room not being set up the way you want it, or your venue having multiple weddings in a day or over a weekend, a wedding planner can take that stress away from you.

Another reason is time. If you’re a busy couple and don’t want to spend your free time scouring the internet for the best wedding vendors, then a wedding planner can help find the perfect company for you.

However, they can be an investment, and will need to be factored into your budget, depending upon what services you would need.

Sometimes, a wedding professional is required just so you know the direction you need to be taking! Not everyone has planned a big event before and knowing where to start can be difficult, especially if no close friends or family members have been married recently.

It all comes down to you as a couple, and how involved in the wedding day preparations you both can and want to be.

Enjoy your wedding planning and don’t forget, it’s all about you two!


Leave a Reply

Your email address will not be published. Required fields are marked *